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By-Laws

 

By-Laws 
Adopted September 16, 2002

 

 

BYLAWS OF
the Episcopal Cursillo Movement
in the Diocese Northern California

 

ARTICLE 1
ORGANIZAION & AUTHORITY

 

SECTION 1. ORGANIZATION

The Cursillo Movement in the Diocese of Northern California ("The Cursillo Movement", or, "The Movement") is a lay-led Christian Renewal movement within the Episcopal Church. This, the Northern California chapter of the Movement, exists by the consent of, and is in partnership with, The National Episcopal Cursillo Movement. No provision of these by-laws shall be implemented or construed in such a way as to conflict with our agreement with or our obligations to the National Episcopal Cursillo Movement.

 

SECTION 2. AUTHORITY OF THE BISHOP

In the Diocese of Northern California, The Movement operates with the consent of, and under the authority of the Bishop of the Diocese of Northern California. Should any provision of these by-laws be, at any time, in conflict with the expressed will of the then-Diocesan Bishop, those provision(s) shall be deemed, for that time, to be null and void to the extent necessary to remove the conflict.

 

SECTION 3. AUTHORITY OF THESE BY-LAWS

These by-laws shall govern the operation of The Movement. Except as provided in sections 1 and 2, no action shall be taken in the name of The Movement that is contrary to these by-laws.

 

SECTION 4. ADOPTION OF THESE BY-LAWS

These by-laws shall be considered adopted when they have been accepted by a 2/3 or greater vote of all members attending at three consecutive Secretariat meetings. NOTE: "Member" and "Secretariat" are both defined elsewhere in these by-laws.

 

SECTION 5. AMENDMENT OF THESE BY-LAWS

Any member may offer proposed amendments to these by-laws at any Secretariat meeting. Such proposals must be presented in writing, with copies in sufficient number to accommodate the number of members as may reasonably be expected to attend the meeting.

Such proposed amendments for shall be considered adopted when they have been accepted by a 2/3 or greater vote of all members attending at three consecutive Secretariat meetings. The "in writing, with sufficient copies" provision applies to all three such meetings.

 

SECTION 6. ADOPTION OF POLICY

The Secretariat may, from time to time, as it sees fit, adopt articles of "Policy".

No Policy may be considered or adopted that is in any way contrary to these by-laws.

Once adopted, articles of Policy shall be deemed to have the full force and authority of these by-laws. Except that, where a provision of policy and a provision of the by-laws are in conflict, the by-laws shall prevail, and, to the extent necessary to remove the conflict, the policy shall be deemed to have been revoked.

Any member may, at any Secretariat meeting, propose any of the following:

A new Policy

Amendment(s) to existing Policy(s)

Revocation of existing Policy(s)

Such Policy proposals must be presented in writing, with copies in sufficient number to cover the number of members as may be reasonably expected to attend the meeting.

Such proposed Policy amendments shall be considered adopted when they have been accepted at two consecutive Secretariat meetings, by a 60% or greater vote of all members present at both such meetings. The "in writing, with copies in sufficient number " provision applies to both such meetings.

A given article of Policy may specify its own effective date if such date is in the future at the time that the policy is adopted. Otherwise, an article of Policy is to be considered to be in effect as of the date that it is adopted.

 

ARTICLE 2
OFFICES

SECTION 1. PRINCIPAL OFFICE

The principal office of The Cursillo Movement is co-located with the offices of the Episcopal Diocese of Northern California, also known as "The Office of the Bishop". Currently, that location is:

350 University Avenue, Suite 280
Sacramento, CA  95825
In Sacramento County, California.

SECTION 2. CHANGE IN OFFICE

The principal office may be changed by Policy.

Unless otherwise stated in policy, the office of the movement will continue to co-locate with the Diocesan office, and any change in the location of the Diocesan office shall be considered a change in the office location of the Movement.

 

ARTICLE 3
PURPOSES

SECTION 1. OBJECTIVES AND PURPOSES

The primary objective of The Movement in Northern California is to promote ongoing religious renewal experience among Christians in our local area, according to the practices and traditions of "The Cursillo Method", as that method is defined and documented by The National Episcopal Cursillo Movement.

To that end, the local Movement will continuously seek to pursue the following goals:

To plan, administer and execute authentic three-day Cursillo Weekends within the Diocese of Northern California

To promote, support, and nurture "Pre-Cursillo" activities, as defined in The Cursillo Method, such as Sponsor training, Team selection and training, and Candidate selection.

To promote, support, and nurture "Post-Cursillo" activities, as defined in The Cursillo Method, such as Ultreya and Group Reunion.

 

ARTICLE 4
SECRETARIAT

SECTION 1. AUTHORITY

The Secretariat is the governing body of the Movement, and, as such, shall have the authority to administer the regular business and operations of the Movement as it shall see fit.

 

SECTION 2. REGULAR MEETINGS

The Secretariat shall conduct regular meetings at a time and place that is publicly announced at least 60 days prior to each meeting.

The Secretariat may adopt Policy regarding frequency of Secretariat meetings, except that there shall be a minimum of one meeting in each calendar quarter.

In the absence of any such policy, the following provisions shall apply:

Except as provided in this paragraph, the Secretariat shall meet every 4th Tuesday of every odd month, with the exception of 
July, no meeting during the summer.  The Secretariat may by majority vote of its members, elect not to meet in any given 
month, subject to the following conditions:"

• The decision to skip a meeting must occur at least 60 days prior to the date that the skipped meeting would otherwise occur.

• Not more than two (2) monthly meetings may be skipped per year.

• Consecutive meetings may not be skipped.

 

SECTION 3. MEMBERS

A "member" is any person who meets all of these criteria:

Has attended and completed a Licensed Three-day Cursillo weekend, whether or not said weekend took place within our local Diocese. The Secretariat may, as it sees fit, expand this criterion via policy to qualify those who have attended multi-day Christian renewal conferences that are similar in purpose and content to a Cursillo weekend.

Resides within the geographic boundaries of The Episcopal Diocese of Northern California

Is active in a local church community in Northern California

All members are entitled to attend regular meetings of the Secretariat, and all members who attend a given meeting are entitled to voice and vote on all matters that may come before that meeting.

 

ARTICLE 5
ELECTED OFFICERS

SECTION 1. ELECTED OFFICERS.

There shall be four (4) elected officers:

President

Vice-President

Secretary

Treasurer

Those, and only those, who qualify as a Member may serve as elected officers.

For the office of President only, nominees must also be active in an Episcopal Church within our Diocese, and must have been confirmed or received in an Episcopal church (in any Diocese) by a Bishop.

 

SECTION 2. TERM OF OFFICE.

All elected officers serve for one (1) calendar year. No more than three (3) consecutive terms may be served by any one person in any one office. For purposes of determining "consecutive terms", a person who serves a fractional term of six (6) months or longer shall be deemed to have served a full year.

SECTION 3. NOMINATIONS AND ELECTIONS.

Elected officers are elected by majority vote of members attending a regular Secretariat meeting. All members in attendance are entitled to one vote each, except that, the President shall vote only as necessary to break a tie.

Nominations shall occur at the October meeting, additional nominations (if any are offered) shall be made at the November Meeting, and elections shall occur at the close of nominations at the November Meeting.

A Nominee may be elected by acclimation if and only if he/she is unopposed. Otherwise, voting must be by written ballot. Ballots are to be counted in secret by a committee of three members present at the meeting:

One member chosen by the President

One member chosen by the Vice President

The Secretary shall serve as the third member unless he/she is nominated for elected office, in which case, the Treasurer shall so serve, unless he/she is also nominated for elected office, in which case a member chosen by the Secretary shall serve.

The President is ineligible to serve as a vote-counter. Other elected officers are eligible to serve if they are chosen in accordance with the provisions of this section, except that any/all of them who are nominated for elected office shall be ineligible to serve.

If, for any office(s), there be more than two (2) nominees, and if no nominee shall obtain a majority vote on the initial ballot, then the nominee obtaining the lowest vote total shall be removed from the ballot, and an additional ballot shall be taken for that (those) office(s) only. This procedure shall be used repeatedly as necessary for each office until there is a nominee with a majority vote.

At no time shall those persons counting the votes publicly announce vote totals, but instead, they shall only announce only the names of those nominees who are elected or qualified for subsequent ballots.

 

SECTION 4. DUTIES OF THE PRESIDENT

The duties of the President are:

To preside at all meetings of the Secretariat where he/she is able to be present.

To be the representative of The Movement to the Bishop, the Diocesan Office, and to the Diocese at large.

To designate appointed offices and officers, as he/she shall see fit.

To remove appointed officers, as he/she shall deem necessary.

 

SECTION 5. DUTIES OF THE VICE-PRESIDENT

The duties of the Vice-President are:

To preside at meetings of the Secretariat where the President is not able to be present.

To assist the president in matters where such assistance is requested by the President

 

SECTION 6. DUTIES OF THE TREASURER

The duties of the Treasurer are:

To maintain all bank accounts, cash, or any other financial assets of the Movement

To maintain accurate and complete records of all financial transactions of the Movement.

To prepare and present financial reports at meetings of the Secretariat, providing sufficient copies for as many as may reasonably be expected to attend such meetings.

 

SECTION 7. DUTIES OF THE SECRETARY

The duties of the Secretary are:

To keep minutes at all meetings of the Secretariat

To present at each Secretariat meeting, written copies of the minutes from the prior meeting, providing sufficient copies for as many as may reasonably be expected to attend such meetings.

To maintain current and accurate record of the bylaws and policy(s) of the Movement.

To provide copies of the bylaws and/or policy(s) of the Movement to any member who so requests. Reasonable time shall be allowed for making of copies, and a reasonable copying/mailing charge may be made of the requestor.

 

SECTION 8. VACANCIES

If, at any time, the Office of President shall become vacant, then the Vice-President shall immediately assume the Office of President.

Vacancies in any other elected offices shall be filled at the next regularly scheduled Secretariat meeting by majority vote of the members attending. Persons so elected to office shall serve for the remainder of the current calendar year. Such elections are to be conducted in the same manner as regularly scheduled annual elections.

 

ARTICLE 6
APPOINTED OFFICERS

 

 

SECTION 1. SPRITUAL ADVISOR.

The President shall, in consultation with the Bishop, appoint one or more Spiritual Advisor(s) to the Secretariat. All Spiritual Advisor(s) shall be ordained minister(s) (Deacon, Priest or Bishop) in the Episcopal Church.

Each person so appointed shall serve for as long as his/her service is mutually desired by the Bishop, the President, and the person serving.

This appointment is not subject to the approval of the Secretariat.

 

SECTION 2. OTHER APPOINTED OFFICERS.

The President shall, as he/she sees fit, designate other appointed officers to assist in the administration and operation of The Movement. Officers thus appointed will have title and duties as may be specified by the President.

Each of the persons so appointed by the President shall be subject to confirmation by a majority vote of members attending the Secretariat meeting at which the President first declares the appointment.

An appointed officer may be removed from office in either of these ways:

By a two thirds or greater vote of the members present at any Secretariat meeting

By declaration of the President, except that such declaration may be overridden by a two thirds or greater vote of the members present at the Secretariat meeting at which the President so declares

Except as provided in the prior paragraph, an appointed officer shall serve for as long as he/she shall choose.

Those, and only those, who are qualified as a Member may serve as appointed officers.

 

ARTICLE 7
CERTIFICATE

This is to certify that the foregoing is a true and correct copy of the Bylaws of the Cursillo Movement in the Diocese of Northern California and that such Bylaws were duly adopted by the Secretariat of said organization on the date set forth below.

 

 

 

Policy Article 1 
Adopted July 21, 2008

Candidate applications must be received in the office of the Diocese no later than the Friday prior to the Cursillo weekend. Applications received after the Friday deadline will be returned to the Sponsor. The Registrar will make a courtesy telephone call to the Sponsor to inform them that the application is being returned.


Policy Article 2 
Adopted October 20, 2008

This policy, which refers specifically to Section 2 of the by-laws, sets the number of meetings at 6 per year, scheduled every other month.

 

Dated: __________________________________

____________________________________, President

____________________________________, 

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